Student Leave Introduction

1.Introduction: If students are unable to attend class for any reason, they should follow the Regulations for Student Leave of Absence and request leave from the course instructor to avoid affecting their grades due to absenteeism. For related Q&A, please click this link.

Note: Students can select specific class periods when requesting leave. Leave is only necessary if there are scheduled classes; no leave is required if there are no classes.

 

2.Leave Application Methods: There are two types of leave application methods: "Regular Leave" and "Midterm and Final Exam Leave"

(1)Regular Leave: For leave applications during regular periods when midterm and final exams are not being held, please refer to the table below for the appropriate times to submit your application through the Student Leave System.

Leave

(Article)

Time limit for requesting leave

With certificates

Note

Delegation of authority

  

Submitted to the course instructor for reference / Approved by the course instructor

 (Article)

The department/ program director

  

Before taking leave

 (7 days before the start of school until 1 day before taking leave)

Leave days

(On the same day)

After taking leave

 (Within 7 days from the day following the leave day)

  

Psychological leave

(3-1-3)

  

v

v*note 4

x
  1. The maximum number of leave days per semester is 5
  2. After accumulating more than 5 days, it can not to apply for psychological leave through the system
  3. Amounts to 3 accumulated days in a semester, the advisor and department counselor should be notified to provide priority care
  4. If unable to apply for leave on the same day due to special circumstances, after stating the reasons, proceed with the supplementary application process

For reference

(5-1-2、

5-1-3、

5-1-4)

-

  

Menstrual leave

(3-1-4)

  

v

  

x

1 day per month for females only

  

Indigenous ritual leave*note

(3-1-7)

v

v

  

o

Confirmed by the Indigenous Students Resource Center to match the affiliated ethnic group(5-1-3)

  

Official leave*note

(3-1-8)

v

v

  

o
  1. According to the official leave reasons, approved by the dean of the Student Affairs Division, dean of the department/program, and relevant administrative unit's first-level supervisor(5-1-4)
  2. Official leave cannot be applied through the Student Leave System. Students must submit applications to the organizing unit's faculty or staff
  

Personal leave

(3-1-1)

v

v

v*note

<=2 days

x

Regardless of the number of days, certificates should be attached for retroactive leave requests

Approved

(5-1-1)

More than 3 days for reference

(5-1-1)

  

>=3 days

o

  

Sick leave

(3-1-2)

v

v

v*note

<=2 days

x

Regardless of the number of days, certificates should be attached for retroactive leave requests

  

>=3 days

o

  

Bereavement leave

(3-1-5)

v

v

v

o
  1. Up to 7 days for the same incident/event
  2. For their spouse, the student’s or their spouse’s immediate family members, siblings
  

Maternity leave

(3-1-6)

v

v

v

o

Up to 8 weeks for the same childbirth, leave should be taken continuously after delivery

  

Prenatal leave

(3-1-6)

v

v

v

o

Up to 7 days for the same childbirth, leave can be taken intermittently before delivery

  

Notes:

1.Leave is taken on a daily basis. Regardless of how many class periods are selected on the same day, it is considered as one day.

2.The number of leave days refers to the total number of days selected in a single leave application.

(2)Midterm and Final Exam Leave: For leave on the days of midterm and final exams (excluding quizzes), due to official affairs, acute illness, childbirth, bereavement of close relatives, unforeseen force majeure, or factors not attributable to the applicants, relevant certificates are required and approved by the course instructor before submitting the application through the Student Leave System.

 

3.Emergency Leave Handling: In cases of severe illness, or unforeseen contingencies, leave may be reported to the course instructor by phone, email, or through an entrusted person. Students may complete the application within 7 days (including holidays) from the last day of absence with certificates and select "Apply before today" in the Student Leave System, overdue applications will not be accepted.

 

4.Leave of Absence Flow Chart:

(1)Personal leave, Sick leave, Psychological leave, Menstrual leave, Bereavement leave, Maternity leave, Prenatal leave, Indigenous ritual leave Flow Chart:

(2)Official leave Flow Chart:

 

5.Contact Information for the Administrator: Ms. Kuo, Email: leave@my.nthu.edu.tw, Phone: 03-5715131 ext. 34649.